Executive Board / Management Committee Meeting
Monday, March 24, 2008
Meeting begins at 6:57 pm.
Location: Thistle Community Housing
Present:
MHA: Paul Keaton-President, Steve Gaines–Vice President, Robert Power –Secretary, Deb Feustal-Management Committee Chair, Gene Langlois, Maria Downing - Management Committee Members, Lilly Wallace – observer with interest
Thistle: Barbara Navin – CLT Manager
Hast: Sandy Denny-Property Manager, Julie Morris-Resident Manager
- Agenda:
Resident Issue
Homeowner Communications
Approval of Minutes
Resident Manager’s Report
Property Manager’s Report
Delinquencies
Eviction and Appeal
This month’s Financial Reports
Thistle Report
Other Business – Not considered this meeting due to time constraint
Trailer Wrap Update
Infrastructure
Vacant Lots
Improvement Requests
- A resident disputes an outstanding balance and late fees accruing from 2002.
MHA hears the resident’s presentation and makes the following offer - Clean up yard within 45 days (May 6) and MHA will forgive past due balance and late fees. If this isn’t done, then MHA will proceed with eviction. - Resident agrees to clean up all debris and accumulated storage items in yard (front, side, back and on deck) within the 45 day period.
- It is noted that resident has overpaid some lot rent since 2002, and that this amount can go to defray the cost of junk removal. Request made to resident to keep in touch with Sandy to make this work, and Sandy agrees to a weekly check with resident on progress. Another resident volunteers her truck to assist in the clean up.
Homeowner Communications –(Agenda heading suggested by Sandy)
- Sandy received 3 letters from residents who responded to letters requesting yard cleanup.
Varied discussion including a possible action of Hast sending letter to whole park for spring clean-up that requests that residents comply with the MHA Rules and Regs. Maria mentioned helping with that letter. Sandy also talked about checking with Sheriff’s department to using prison work crews to help with clean-up as was done in 2006.- Sandy received 3 responses residents who were given a “Warning & Fine Notice for violation of Rules and Regulations” by Hast Inc on March 14th. Sandy stated that she would forward copies of their letters and the ledgers with payment histories to the Board and Management Committee tomorrow.
- This led to a varied discussion including a possible action of Hast sending letter to the whole park for a spring clean-up and requesting that residents comply with the MHA Rules and Regs.
- Maria stated that she would prefer sending a reminder letter to all residents while pursuing the cases of the 5 residents afore mentioned to resolution. She felt that to send a “Warning of Violation” letter to all of those out of compliance would be too much to track at one time. Paul voiced the same concern.
- Sandy requested that she be allowed to send letters to all who are out of compliance at the same time to avoid complaints of discrimination. She estimated that there would be between 45 and 60 residents who would be receiving them. It was decided that Maria and Sandy would collaborate on the letter.
- Action Item: Sandy to contact the Sheriff’s dept to ascertain a time when they could include the Park in their public service schedule.
No minutes ready for approval. February minutes will be sent to Board members for approval this week.
There were several problems due to construction. A main telephone line was damaged, west of the foot bridge. The outside lights in units #36 to #56 and #59 were not working. One resident was without gas for approximately 24 hrs. The new gas line was put in, but not connected. These problems were all repaired.
Wyatt requested that we remove all the items from the northwest corner of the shop area in our building. There was a large boiler under the workbench in that area. Boulder hauling was called to remove the boiler.
Sandy asked for a list of the yards with the most junk and those we have been working with for years. We listed the top five. The good news is that there used to be a top ten problem yards. Letters were sent to these residents.
We have received two complaints regarding a resident. Although resident has moved out of the park, person returns periodically and parks vehicles in other resident's spaces. Also there have been people staying there at night.
The recycle bins along ditch area have decreased to only two bins. One paper one glass has been added to that area. Also the paper bins have been removed from north parking area.
For rent signs were placed in each vacant lot as requested by Sandy. Keith has cleaned three of these lots and we are waiting for a resident next to one yard to return so he can finish clearing that yard.
Resident reported incident involving BB gun on March 17th. Several young guys on Valmont were investigated by police for possession of a gun. When the police stopped they apparently threw the BB gun into resident’s yard. No arrests were made.
We received one noise complaint and we talked to the offending party.
One black stray cat was trapped and taken to the Humane Society. This cat has been roaming the park for several years and recently has become very aggressive with other cats in the neighborhood. Also was very matted and dirty and blind in one eye. Enzo refuses to be involved in this type of endeavor again!
Jim Harrington called regarding power outage on March 21. Excel was called and repaired the transformer.
Resident asked for some extended time to repair and license a van due to lack of money.
A big thanks to Keith for keeping our park looking good during Enzo's absence.
Resident has asked that the washroom be modified to be handicap accessible. We are working on this issue. This includes putting a door-stopper on the door to hold it open while a wheelchair goes in and out.
Action Item: Sandy will find out cost for an automatic door to be placed at the washhouse entrance.
- Delinquencies
3 residents with outstanding balances over $1000 are on payment plans and keeping to their plan. - Another resident on a payment plan who needs to reduce monthly excess paid to bring balance to zero.
Board Motion: Paul moves, Steve seconds: To accept revised payment plan of $50 extra month. Late fees will not be accrued while maintaining payment plan, 1/2 late fees will be waived at the end when balance is current. Sandy will let resident and Board know when this occurs.- Another resident who’s home is under contract for sale. Outstanding balance will be paid upon closing.
- Action Item: Sandy will go to master ledger of residents with late fees to review delinquent amount which is late fees.
- Board Motion: Paul moves, Robert second: Residents, if keeping to payment plan, at 6 months then half of late fees are waived. At one year of consistent payment, then remaining late fees can be waived. Tabled until Sandy follows through on Action Item below.
- Action Item: Sandy will bring to Board meetings the delinquency reports that are current to the date of the meeting.
No update at this time.
Action Item: Sandy will give Mgt Cte Chair the paper copy of the transcripts from the trial.
Request for Action Item: to Thistle. Reference made to Joe Rosenblum Oct 06 summary sheet stating separate accounts for tax and insurance escrow accounts. Request to Thistle is to make sure that there are 2 accounts. This is required by the bond documents. Then give MHA/Hast the account numbers for these accounts and Hast will automatically wire the monthly amount into each account.- Action Item: Hast also needs the account number for the bank trustee fee account for a monthly wiring as well.
- Request for Action Item: to Thistle for MHA to see the audit bill; what the portion is attributed to MMHP.
- In process is that USB security bank account can have additional signatories.
- Action Item: Request to Thistle to pull out of the Security Deposit account, the interest paid out from the Operating Account, and put it back in the MHA Operating Account.
There is an upcoming sale at Lot #61.- Lot #93 is for sale. Residents are planning to move to #35B and putting a new home there.
- Action Item: Barbara will send to Rose Affordable Living, the rent tier requirements.
- Vacant Lots: These will be listed on Thistle’s website with a few quirks related to the way the website requires information to be input.
- Issue brought up with Steve Money reported to have told a person that Lot 11A isn’t available because he is going to put a home on it. Action Item: Robert will follow up on this and find out what happened.
- Lot 11A: there is an intention by an individual to rent this lot and put a home on it.
- Action Item: Hast will put into every file, the lot requirements for each lot.
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Next regular meeting – Apr 28, 08 6:30. Place to be determined.
- Adjourn – at 8:48