Executive Management Joint Meeting
11/28/05

Present: MHA - Jonathan Machen Management Committee Chair, Paul Keaton  President, Gene Langlois Management Committee member, Alex Wilson Management Committee member, Kabir Management Committee member,  Valerina Dingler management Committee member, Mark Reeder Acting Secretary

TCH - Barbara Navin, Roger Lewis, Julie Nichols
Hast & Co. - Loretta Milcarek, Julie Morris

Inside this issue:

Agenda

Resident Manager's report

Property Manager's report

Financial Report

Thistle's Report

Final agenda items - new secretary needed - canvassers -

Jonathan brought the meeting to order at 6:15pm

Agenda items for group management meeting 11/28/05

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Approval of minutes from 10/24 and Quarterly Minutes

1. Resident Manager's report
2. Property Manager's report
3. Update from Thistle on leases, etc
4. Infrastructure discussions - need plans for washhouse
5. Need a plan for resident outreach re infrastructure
6. We need a new secretary

Committee Reports:
Site/infrastructure committee report - Bill Windsor - variances?
Management committee Report  -
Finance committee report - Silvia Gentile is gone for three weeks. She Jonathan, Paul and Mark have been given signing privileges on checks. 

6. Old Business

7. New Business
Next meetings - The second and fourth Mondays in December are the 12th and the 26th, but since this is close to Christmas, maybe we should revise??

Jonathan asked for a motion to approve the minutes of the last meeting.  Val motioned to approve; Kabir seconded; approval passed.

Resident Manager's report by Julie Morris:

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Four warning notices were placed on vehicles for possible non-residency; three were moved voluntarily and one was towed.
a) One abandoned vehicle was towed. Large one towed has been parking there at night.
    b) An abandoned vehicle towed from police chasing a person into the park and arrested the man.

Trees across from  #41 and #42 were removed; tree at #143 is being removed tomorrow (11/28/05)
    a) Large cottonwood at 143 is being removed.  Trees remove at 41 and 42.

Speed bumps have been ordered.
  a) Two speed bumps ordered and to be pout in at Valmont on western road.  A trial run

Ten letters sent to residents for yards not cleaned as requested. Eight have not complied.  Some have made some attempts but others are actually worse.
       a) We are into the third notice.  Eight people will get a third notice.

An eviction notice was posted on a resident's home for non-owner occupancy.  The owner has told me Loretta that the people had left, but Julie Morris saw one of the residents in the washhouse.
   a) Posted an eviction at this home for non-owner occupancy and the people have left.  The person who owns it is in Mexico.  A lady in Aurora has power of attorney.  The nephew is no longer living in the home and some one else is living there.  Whoever got the eviction notice packed up and moved.  The owner is supposed to come back but no one knows when he will return.  Owner occupancy is required in the regulations to keep people from using affordable housing as a second home for the winter months. 
     b) Loretta will send a letter to the woman with the Power of attorney to explain what it means to be owner occupied.  Someone has to live there.

A resident in #____, needs to have a space for a second car and Julie and Enzo marked off a space on the north side of the house for a second space.  Management committee Ok'ed Julie's action.

The old pad at #___ presently has a resident's stuff on it.  At some point we need to explain to him that eventually it will be used for a new home.  Julie will talk to the resident.  Another lady we have been trying to talk to is still in communicado.

Dog barking in a resident's home; the owner has a doctor's permission to have the pet but she cannot disturb the peace.  Julie has talked with her and no complaints since.

Property manager's Report by Loretta Milcarek:

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The recent removal of an evicted resident's house has turned out to be expensive - $6000 for moving the trailer out, storage and cleaning up.  Does not include storage, which is $55/month.  Expensive to remove mobile home.  Hopefully not all will be this bad, but this removal was bad. Steps to be taken in order to get rid of mobile home forever -
   a) first, a title search, no liens on the property. 
    b) Have it inspected by Colorado certified inspector, like sheriff in Weld County where it is stored. 
  c) Have some one put a value on it. 
    d) Post a surety bond for $400, and then we can move it from the storage lot to a salvage yard. 

In the end the total cost to remove the trailer may be as much as $10,000.

Alex asked if this would be repeated with other homes?

Hopefully not; there are other actions such as replevlin actions, protecting on its pad from vandals and then hiring someone to take the home apart in place. 

People on collection list
     a) Resident at #___ (This issue has been decided by the CLT Committee and is in the process of being resolved) -
  b) Resident at #___ plans on paying rent in full
c) Resident at #___ Is working on her back rent
  d) Resident at #___ and #___ Rent is still due; it is not an easily resolved issue.  Her attorney has been sent information; he was overwhelmed and will contact Barbara Navin on the issue of back rent and two homes. 
  e) Resident at #___  Owes what was paid for cleaning up his yard
f)  ________ has promised to pay in January;
    g) ________ - we still don't know what is going on there
h) _______ - Julie will put a note on his door; Loretta wants to have the replevlin action, if he doesn't respond, Loretta will do a five-day action to get the ball rolling.  By the end of January if everyone does what he or she says they are going to do we should be in good shape. 

Jonathan made the observation - clarified, if you will, what Loretta is doing: that people who are doing nothing to pay off their back rent or pay current rent will be dealt with first, others who are paying or trying to pay will be dealt with later.

Financial Report:

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Do not have one for today because there was an error on the report that was given out.  The error will change all the numbers.  The debt service has to be above the income line for MHA.  This changes most of the numbers

Some numbers do stay the same such as total liabilities $110,000.

Actual income is the same as budget working on leases.  Have 25 leases left to get signed.  People who will pay less rent with the new rent are being credited for the lesser amount but will not get the credit until they sign the new lease.   People who are going to pay more are being billed more even if they haven't signed a new lease yet.

Washroom was vandalized, a dryer kicked in. 

We are collecting more than we have budgeted.  Collection loss is less than it has been because it is the first month of the new fiscal year.  Having collected money from some outstanding back rents ($5000 from one resident), we are in the positive. 

Snow removal - continue without snow removal unless blizzard conditions warrant it.  Should we plow to avoid liability?  Continue policy as before.

Note on resident construction in the Mapleton Mobile-izer.  If you are doing construction, hire a dumpster for your waste instead of using the dumpsters that are for everyone.

Val asked who has responsibility tree removal - residents or MHA.  MHA has responsibility for old trees. New trees planted by homeowners are the responsibility of the homeowners. 

Jonathan - Does moving __________'s home send us into the red?  Loretta answered that this cost won't send us into the red. 

Barbara Navin (Thistle) gave report on Leases:

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 Situation at homesite #___:  Has been resolved to have ___ be included in the 30% tier but be able to sell his home at market rate; after an appraisal of his home and verification of his income.  Home would have to be twice what someone in that tier could afford. The new owner would have to be at market rate.  ___ applied for an exception with the CLT committee.  The CLT granted his exception.  ___ still has to verify income and appraisal of home

The exception granted to ___ applies only to an original owner and an original home in the Park when Mapleton was purchased by TCH from the City..

Situation with homeowner at #____ and ____ is in correspondence with homeowner's lawyer.

Discussion of exception policy that one was granted and anyone's request for an exception with the CLT is always kept in confidence.

Other Agenda items:

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Need for a new secretary.

Infrastructure plans to be placed in the washhouse.

Article in Mobile-izer on the coming infrastructure.

Will we have a canvassing committee to go door to door to educate?  Idea will be talked about again as infrastructure rehab approaches. We also need a phone tree to inform people of what is going on.

Looking for volunteers to go door-to-door; and asking people for volunteer to help the elderly who cannot remove their skirting.  Infrastructure will be starting sometime in this time frame.

Next meeting- December 19th

Loretta will send Douglas Sullivan memo on action items concerning the Goose Creek Construction and ACC

Meeting adjourned at 8:30pm

Respectfully submitted by
Acting Secretary
Mark reeder

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